How Indate works

A gas record, an EICR, an EPC. A deposit and the date it arrived. A licence, its number and its expiry. Scans go in too, from Files or the camera, and stay in the app’s own storage on the device.

The gas screen is where Indate earns its keep. Reg 36A says a check completed within two months of your deadline counts as if it happened on the deadline — so your anniversary survives. A check done earlier than that doesn’t get that treatment: the deadline becomes twelve months from the check, and it stays moved. Landlords who book early every year walk their own deadline backwards without ever being told.

Indate shows you which of the two just happened, in a sentence, before you save. The EICR screen does the same job with a quieter trap: it asks for the inspection date and any shorter interval the report recommended, then uses whichever falls first.

When registration opens for your region, Ready to Register lays out every field the service asks for — your details, the property’s details, the rent, HMO and furnished status, licensing, and the gas, EICR and EPC records — each one filled from what you’ve entered or flagged as still missing. “Copy all” gives you the lot as plain text to work from while the real form is open.

It carries the fee, £65 per property per year with the landlord entry free, and the renewal date. Renewal is anchored to your first dwelling entry rather than each property’s own anniversary, which is the detail that goes wrong for everyone with more than one property. Later properties are pro-rated in their first year.

Once you’re registered, anything in the entry that goes out of date has to be updated within 28 days. Replace an EICR in Indate and the update appears as its own dated item rather than as something you were supposed to remember.

The documents themselves come out as a per-property PDF pack: a cover page, a summary of where every date stands, then the certificates behind it. Useful for a mortgage application, an insurer, or a council officer asking questions.